WHAT IS A HEALTH AND SAFETY FILE?

 A Health and Safety File is a document required under the Construction (Design and Management) Regulations 2015 (CDM 2015).

It contains essential information needed for future works, including cleaning, alteration, refurbishment, and demolition.

The file provides valuable information in terms of any significant health and safety risks and helps in the planning and execution of future works safely.

DO I NEED A HEALTH & SAFETY FILE?

 A Health and Safety File is required for all construction projects involving more than one contractor, as specified by The Construction (Design & Management) Regulations 2015 (CDM 2015).

WHAT INFORMATION SHOULD BE INCLUDED IN A HEALTH & SAFETY FILE?

A Health and Safety File under the Construction (Design and Management) Regulations 2015 (CDM 2015) should include information that will be useful for any future construction work, including maintenance, cleaning, refurbishment, or demolition.

A typical structure of what should be included is detailed below:

Project Introduction

An overview of the project, brief description of the works and a full project directory

Residual Hazards

Details of any hazards that will remain once the project is completed

Hazardous Materials

A schedule of any unusual hazardous materials used during the project

Key Structural Principles

Information on the structural design and any demolition statements

Plant and Equipment

Details on the design of services, cleaning and maintenance access strategies, and plant replacement/removal strategies

Significant Services

Information on known services (Including those that are buried)

As-Built Information

As-built schedules, drawings and register

Surveys and Reports

Any relevant surveys and reports that have been conducted/produced

WHAT INFORMATION SHOULD NOT BE INCLUDED IN A HEALTH & SAFETY FILE?

 Information and documentation that relates to the planning/pre-construction phase is not required for inclusion.

WHO IS RESPONSIBLE FOR PRODUCING THE HEALTH AND SAFETY FILE?

 The responsibility for producing the Health and Safety File under the Construction (Design and Management) Regulations 2015 (CDM 2015) primarily lies with the Principal Designer.

They should coordinate the file and gather relevant information from all duty holders, ensuring it is prepared and updated throughout the duration of the project.

If the Principal Designer’s role ends prior to the completion of the project, the responsibility then falls to the Principal Contractor, who must continue to develop the file before passing the final version to the client.

All duty holders, including the Client,  Designers,  Principal Contractor and Subcontractors are responsible for providing relevant information for inclusion in the Health and Safety File.

WHERE SHOULD THE HEALTH & SAFETY FILE BE KEPT?

 The Health & Safety File should be kept on the premises to which it relates.

It is important to store the file in a secure location and to ensure that it can be easily referenced when needed.

If the client sells all or part of the structure, the Health & Safety File (or the relevant parts of it) should be passed to the new owner.

The client must ensure the new owner is aware of the file and its purpose.

HOW SITE MANUALS DIRECT LTD CAN HELP….

We are able to a produce the Health & Safety File on  behalf of Principal Designers and Principal Contractors.

We have a standard template, which upon completion, is issued in electronic format, along with all relevant supporting documentation.

The template is fully branded with your logo and corporate colours.

Our team is experienced in providing high-quality, comprehensive Health & Safety Files for projects of  any size and complexity.

From one off house builds to warehouse distribution, hospitality, healthcare, retail and even a football stadium, our team have got your project covered.

FORMAT

We provide the Health & Safety Files in electronic format, via a link.

USB and hard copy versions are available at additional cost.

PRICING 

We are able to offer competitive and flexible pricing options that suit your budget and needs